Office 365 Company Templates deployment – Organization assets library

If your organization needs to store and manage files for all your users so for example they can use Office templates or shared Pictures you can specify one or more document libraries on a SharePoint site as an “organization assets library.” 

You can create two types of organization assets:

  • Images such as photos and logos
  • Office templates (.xltx, .dotx, .potx)

Requirements:

  • For the organization assets library to appear to a user in PowerPoint on the web, the user must be assigned a license to Office 365 E3 or E5. Users who use the Word, Excel, or PowerPoint desktop app also need Microsoft 365 Apps Version 2002 or later.
  • Allow up to 24 hours for the organization assets library to appear to a user in the desktop apps.
  • Uploaded template files must be in the following formats:
  • Excel: .xltx. Learn how to save an Excel workbook as a template.
  • Word: .dotx. Learn how to save a Word document in this format.
  • PowerPoint: .potx. Learn how to save a PowerPoint file in this format.
  • Users need at least read permissions on the root site for your organization for the organization assets library to appear in the desktop apps.

  1. Select an existing site or create a new site for the organization assets. This can be any type of site.
    https://wml4.sharepoint.com/sites/Intranet/WMLTemplates/Forms/AllItems.aspx
  2. Set the permissions on the site. Add the people you want to be able to upload files as members or owners of the site or Microsoft 365 Group. Add “Everyone except external users” as visitors. If necessary, customize the permissions for the library. You can customize the permissions of up to 100 files and folders in the library.

    Go to the site
Click site permissions
Click Share site
Add Everyone except external users

  1. Upload the images or Office templates to a document library.
  2. Download the latest SharePoint Online Management Shell
    https://go.microsoft.com/fwlink/p/?LinkId=255251
  3. Connect to SharePoint as a global admin or SharePoint admin in Microsoft 365.
    Getting started with SharePoint Online Management Shell.
Install-Module -Name Microsoft.Online.SharePoint.PowerShell

Connect-SPOService -Url https://cloudshark-admin.sharepoint.com
  1. Run the following command to designate the document library as an organization assets library:
Add-SPOOrgAssetsLibrary -LibraryUrl <URL> [-ThumbnailUrl <URL>] [-OrgAssetType <ImageDocumentLibrary or OfficeTemplateLibrary>] [-CdnType <Public or Private>]

Add-SPOOrgAssetsLibrary -LibraryUrl https://wml4.sharepoint.com/sites/Intranet/WMLTemplates/Forms/AllItems.aspx -OrgAssetType OfficeTemplateLibrary
LibraryURL is the absolute URL of the library to be designated as a central location for organization assets.
ThumbnailURL is the URL for the image file that you want to appear in the card’s background in the file picker; this image must be on the same site as the library. The name publicly displayed for the library will be the name of the library on the SharePoint site.
OrgAssetType is either ImageDocumentLibrary or OfficeTemplateLibrary. If you don’t specify the OrgAssetType, the library will be designated as an image library by default.

If you don’t specify the CdnType, it will enable a private CDN by default.
Note !! : Adding an organization assets library will enable a content delivery network (CDN) for your organization to provide fast and reliable performance for shared assets. You’ll be prompted to enable a CDN for each organization asset library you add. For more information, see Content Delivery Networks (CDNs).

After successful execution you see the message “Document library added successfully”

From now on it may take up to 24 hours before the settings will take effect.

The template will now show up in your office applications, for example Word, you choose New, click your tenant name and all available templates are shown here.

More documentation :

Learn more about the Add-SPOOrgAssetsLibrary cmdlet.

Create an organization assets library – SharePoint in Microsoft 365 | Microsoft Docs

Disclaimer : This information is a copy from an MS article, all credits go to MS.

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